Sue Mulry missed. We wish her family well and congratulate her on the birth of her baby granddaughter.
Next meeting date- Fall 207 – Preferably October or November
Berkshire Athenaeum kindly offers space for next meeting
DVD Suppliers: Ingram, B &T, Midwest Tape & Amazon
- DVDs easier to obtain through B & T; Ingram wasn’t getting hot titles
- Ingram doesn’t have rental readies
- Retail doesn’t match up on invoice, sometimes indicates rental ready on statement but item has been switched
- Amazon has dedicated #
- If the item is really old, you have to order directly from the publisher and manufacturer and that takes longer. But if ordered before or by the pre-order date it is much faster.
- If pre-order dates missed, try more frequent ordering, i.e.: 3x/month helps.
- After street date, item may be available in Memphis warehouse. It takes a day for the merchandise to go from Memphis to Nashville, once out of main warehouse, longer delivery time to your library.
- Old items require direct ordering from the publisher & manufacturer, which takes longer.
- Takeaway: if ordered before or by the pre-order date it is much faster.
- Corporate Credit account, free 2 day shipping for orders over 50$
- Participant: her director doesn’t want their name on Credit Account
- Berkshire Athenaeum uses the name of the library on the Amazon account and can charge to it, receiving a monthly statement
- Kindles require either a Corporate Account or Credit Card
- Ordering through Amazon on credit, without a credit card can be done via a business account. Note Amazon cuts you off if not paid in full by 60 days.
- Problems with deliveries:
- Shipments do not include invoice with packing slips, only order confirmations
- One order comes in 5-6 packages all related to same invoice
- On the order screen, print invoices upon ordering, if they are not printed immediately, they do disappear
- Create manual purchase order in computer for your records
- Cynthia finds Amazon customer service by phone helpful
- 1-866-216-1072. The number is not on their website
- Two attendees express no problems with Amazon
B & T
- For books, one can create a cart in B & T and download from Ingram
- All items arrive most quickly if ordered before pre-order date
- Retail doesn’t always match up on the invoice, especially rental readies
- Retail versions cause problems when downloading records as the first record to appear is the rental ready and so many holders are already attached to this bibliographical version
- Eileen offers solution:
- Target holds — highlight — move all libraries –in a blink, 15 holds are moved all at once to a different (the right) record.
- Can create a cart in Midwest downloading from Ingram.
- 028 added by Midwest
- Approximately 7 people at the meeting do acquisitions
- 20% of those present use CWMars for acquisitions
- 40% use EDI
- Large percentage of C/W Mars librarians don’t do acquisitions
- We use 020 and 024; only problem is with Regency Paperback
- EC- If only print just order on 020
- Worcester and Pittsfield records require extra time for overlays
- Most people wait for the item to be in hand
- If you find older record, ask for the overlay
- For Paperback OCLC records that perfectly match your i.e. hardcover record, if you have a record that is a perfect match except for the fact that it is specifically for a hardcover and you have a paperback on hand, write to CWMARS and they will add the ISBN in for you – then you don’t have to download a new record.
- If you request a 598 recurring report from CWMars, you discover at a glance which records have not been overlaid
- Instead of requesting overlays as soon as item is ordered, give OCLC time to catch up.
- Record match sets should reflect same 020/024/035
- Release date for web client this Fall.
- We’re always one release behind because C/W Mars tests thoroughly for bugs before giving the new update to our libraries.
- Never got to 2.11 this Spring because of hardware issues; got new servers.
- 2.12 will fix the bugs in the old iterations and has the same permissions-
- Website still governed by permissions.
- JS- One of the other comments from the EG survey: “CW MARS allows same records for different versions of works- If hardcover and paperback, it is ok, but if it is a CD with explicit vs. non-explicit lyrics they are two different things and previous release have bonus tracks so: match author/title/date/publisher/#discs/play time.
- Problem doesn’t stem so much from separate records, the problem is, libs are added into wrong record.
Turtleback and Pawprints
- The bound version of PBR may have different ISBNS, it is still OK
- If it’s the Turtleback record form paperback, they’ll add it to the record for us.
- You guys are not supposed to edit our records.
- If you want to put pages in, it’s ok. We know who you are.
Viewing Bibliographic Records in Evergreen
- Q: When searching catalog– drop down menu—numeric search – how can you make the field stay- (i.e. TCN)?
A: Not possible to make the field stay but you can hit GO BACK to restore the delimiters OR you can keep a tab open with the delimiters set as you wish.
- JS- Explained that when no one is attached to a record, the bib link will appear at the bottom of the screen for the convenience of patrons.
- There are many ways to see the MARC- i.e. linked on top in blue.
- Determine encoding level in the LDR field- it is the number before the “a”
- Level M or 3 OCLC records take longer due to need to change encoding level
- Level 3 in cat express: OOO cam 3
- If you want a level M, say “Please download and change the encoding level”.
- Avoid bad level M’s along with 7s, 5s and 3s.
- When you see a Level M author& publisher usually fine; but subject fields missing.
- Encoding “a” relates to AACR2R and “i” relates to RDA record
- 1, 3, 5, 7 are the numbers in Evergreen
- In OCLC there are 14 encoding levels JS will send to us.
- If full LC- encoding space blank
- If OCLC record added by members – encoding is i
- If OCLC members without full record- k
- If LC record incomplete – 8 or 4
- M- codes for library uploaded holding to OCLC and was a machine generated record.
- Sometimes an M is a really good record if using World Cat as catalog
- Janet can create new user logins for CatExpress
- Through CAT Express, OCLC support available on the Welcome page via upper right hand corner button
28 libraries use CAT Express
3 libraries have full membership and can add records.
- Be sure to include both the letters and numbers for the O28 fields
- According to Wikipedia, Blackstone is both a publisher and distributer, related to Hachette, Harper, and Recorded Books
- Given Blackstone’s amorphous identity, extra care should be given to properly account for the number of CDs in the audiobooks
- Blackstone is considered the largest indie publisher of audiobooks
- Public like cover art very much, also useful to staff in finding matching record.
Controlled Vocabulary in
- Janet Schrader has undertaken the immense task of improving the controlled vocabulary for Evergreen
- Fixing the problem with the alphabetical thesaurus display between the SEE and SEE ALSO references that adversely affects the controlled vocabulary
- The See Also reference works, but not correctly, one form of same root and other form of name for see/see also reference.
- Editing authority records is a beginning for adding the alternative forms of the names.
- Some entries have commas and some don’t because older records don’t have that, the system sees that as a different kind of entry- this will be fixed in 2.12.
- Give suggestions for authors whose names need improved controlled vocabulary
i.e.- Jeffery Lindsay, Jeffry P (Jeff)